Introduction

This article describes which information can be edited by the employee him-/herself.

These self service functionalities can only be activated for the employee. It is important to know that the optimal use for these functionalities is that the payroll software has the "slave" role and the epowerhr software the "master" role. Not all payroll providers support this type of setup.

Prerequisites

The ability for the employee to edit his information depends on the user rights that are configured in Admin - Security settings and the configuration of the fields that are shown in the overview. This configuration can only be done by epowerhr consultant.

For more information about the employee data that can be added, please read this article. 

Edit Self service information

Certain fields or information can be edited by the employee. It is possible to send an alert e-mail to HR to confirm or inform them about the changes that are made by the employee for the following fields:

• Change of address

It is possible to set up an approval flow for the following fields:

• Bank account number
• Change of address
• Civil State

My Profile

In My Profile and employee can edit his business contact information such as Phone number, Fax, Mobile number and e-mail address.

Personal Data

In the tab Personal Data the following fields are adjustable:

• Address
• Bank Account number
• Personal contact
• Civil state
• Emergency contacts
• Family members

Career

Concerning the Career it is possible to let the employee add a previous employer. A name of the employer, function name and start and end date need to be filled in.

Project

Employees can add a Project they have collaborated on. To add a project the following fields need to be filled in: Employer, Name, Customer and Colleagues.

• The employers that are shown are filled in by the employee himself, or they are filled in at the Admin > Personnel administration > Person > Former employers.
• The name field can be filled in by the employee, without using the drop-down. Names visible in the drop-down come from the names filled in by other employees.

Skills and languages

In the tab Skills and languages, the employee can add predefined languages. De lists to preconfigure are Language and Language score. The skills are transferred from projects to this section.

Development

In the Development section, the employee can add a certificate from a past training. An acquired and expiration date are fields that can be filled in. Also, the list - Training certificate needs to be populated, so the employee can choose the right item.

Attachments

In the Attachments tab, employees can upload attachments and link them to a category. The list of categories is managed by the administrator. Here you can find more info.