Introduction
This article describes how you can manage leave types and the impact of the different options available.
Prerequisites
The module "Leave & absence" should be activated, and you need the right permissions to manage Leave types.
Manage leave types
Using this functionality you can create, update and delete leave types.
The following fields are available:
| Field | Comment |
| Type (per language) * | Here you can enter the name of the leave type per language. |
| Abbreviation | This is a max. 2 character code which is shown in the team calendar. |
| Active | True/False to indicate if this leave type is still used. |
| Record type * | Presence/Absence: this indicates if it is a presence or an absence. |
| Display | This is used to indicate the symbol to be displayed in the timetable on "My profile". |
| Payroll code * | Code used in the payroll exports |
| Code * | Unique code to identify the leave type |
| Requested in | Indication if this type can be requested in Days or Hours |
| Request limit | Indication if this type should be requested in minimum half a day, minimum a day or a minimum of hours (or no minimum) |
| Rights | With leave rights: this leave type can only be requested if there are counters assigned to the employee Without leave rights: this leave type can always be requested. |
| Can request | Here, you can indicate that this type can be requested by: Administrators, Managers and/or Employees |
| Color | This is the color (HEX) that is shown in the calendar for this type |
| Settings - Automatic approval | If this setting is checked, the configured approval flow is overruled and the request is automatically approved |
| Settings - Show name in team calendar | If this setting is checked, both the abbreviation and full name of this type are shown in the team calendar |
| Settings - Additional presence | This setting is only shown for the record type Presence. If this is checked, this leave type can be requested on top of the Presence types that are already in the Hour schedule. |
| Compensation type | This setting is only shown for the record type Presence. In this drop down you can select leave types (with record type Absence and "with leave rights). Once a request with this presence is approved, the application will automatically create an extra counter record for that same employee for the selected absence type with the date from the request as start date and 31 December from the same year as end date. When you fill in a compensation type, the field "Compensation percentage" will become available. |
| Compensation percentage | When a compensation type has been entered, you also have the option to specify the percentage that may be compensated per day. For example, if you enter 150 on Sunday and 4 hours of attendance are recorded, then 6 hours will be added to the counter. If you enter 200, then 8 hours will be added. If you leave this field blank, a default of 100% will be applied. |